A MEMOIR : MY EDUCATION AND TRAINING DEPARTMENT

INTRODUCTION:

As part of the on-going the company’s objectives to align and stenghten its structure towards acheiving the promising and developing business opprotunities in marine industries as well as other various fields, the Education & Training Department is perfomed with the following mission:

To develop, coordinate, resource, execute, and evaluate training and education concepts, policies, plans, and programs to ensure all staff are prepared to meet the challenges of present and future operational environments

JOB DESCRIPTION:

Director

· To provide leadership and management for the Education & Training department.

· To work cooperatively and supportively with the other departmental Directors  to ensure quality and effectiveness of the services rendered fullfilled company  mission and objectives.

- To  oversee the implementation and management of curriculum and the development, quality, selection and delivery of educational programs.

- To focus on the management of instructional staff which include: hiring, training, and supervising staff and providing input on curriculum development.

- To serve as an integral part of the company management team.

- To comply with all Federal, State, accreditation and institutional policies and procedures.

- To meet organizational objectives and all organizational regulatory standards.

- To actively promotes the Company’s mission, vision and values statements and ensures staff incorporate these beliefs and values into their daily work ethic.

- Implements and manages Company’s initiatives.

- Measures the outcomes of the educational process to ensure programs meet objectives and academic standards. 

Manager

- Plans, coordinates, and directs personnel training and staff development programs.

- Confers with management and supervisory personnel in order to determine training needs.

- Compiles data and analyzes past and current year training requirements to prepare budgets and justify funds requested, using calculator or computer.

- Formulates training policies and schedules, utilizing knowledge of identified training needs, company production processes, business systems, or changes in products, procedures, or services.

- Designates training procedures, utilizing knowledge of effectiveness of such methods as individual training, group instruction, lectures, on-the-job training, demonstrations, conferences, meetings, and workshops.

- Organizes and develops training manuals, reference library, testing and evaluation procedures, multimedia visual aids, and other educational materials.

- Trains assigned instructors and supervisors in effective techniques for training in such areas as those concerned with new employee orientation, specific on-the-job training, apprenticeship programs, sales techniques, health and safety practices, public relations, refresher training, promotional development, upgrading, retraining, and leadership development.

- Updates records and compiles statistical reports on interviews, performance rating and promotions to evaluate performance of instructors and monitor progress of trainees.

- May coordinate established courses with technical and professional courses offered by community schools.

- May screen, test, counsel, and recommend employees for educational programs or for promotion or transfer.

- May write applications and proposals to submit to fund-granting authorities, such as government and foundations.

 Training Executive

- Managing the yearly Training Needs Analysis; Prepare yearly Training Calendar

- Maintaining All training records and staff competencies; Monthly Training Report; Monitoring On Job Training Report

- Liaison with the HRDF for Application of training grant / claim

- Handling ISO Audit on Training

- Updating / Reviewing Job Descriptions with other departmental Managers

- Coordinate the induction training for new employees.

- Coordinate In-house / External Training.

- Know how to Prepare & maintain the training plan / calendar

- Knowledge in Learning Management System

- Knowledge on HRDF grant & claim

- Qualified Train the Trainer

- Knowledge on TNA

- Knowledge on ISO Audit.

- SAP knowledge is added advantage.

The Administrative Assistants and Clerical Assistants assist the Directors and district office personnel in the day-to-day operations of the district office through the provision of general administrative, clerical and financial duties.

 Education Executive

-  To support in executing the educational programs successfully.

- To assist in working closely with all staff to get the apporiate educational programs completion.

- To assist in providing the adequate resources and managing the expenditure annually.

- To assist in maintaining health and safety practices.

- To assist in preparing curriculum.

- Assist in designing and developing various training programs tailored to fit the organization's and participants' needs.

- To assist in scheduling training programs and to conduct pre-training and post-training evaluation.

- Propose and suggest ideas for improvement for existing and new training programs, schedules, content and other activities based on feedback and changes in business processes.

- Coordinating, compiling and analyzing training data.

- Conduct training as and when required.

 Training & Education Executive Assistants

The Training & Education Executive Assistants assist the Manager and respective Executives in the day-to-day operations through the provision of general work assigned, administrative, clerical and financial duties.

General Clerk:

- Types letters and other correspondence, receives and distributes the incoming mail.

-  Answers the telephone, takes and relays messages and responds to phone inquiries.

- To make copies, send faxes, send and receive UPS and Fed Ex shipments.

- To greet customers and visitors and set up meetings and appointments for various people in the department.

- In charge of ordering all needed and requested office supplies.

- To schedule and organize maintenance and check ups on all of the office equipment.

- Organizes and maintains files of records and correspondence of both a routine and confidential nature.

- Receives a variety of documents, computer entry, document filing, posts changes to permanent record books balancing the resulting figures against print-outs/tie-outs.

- Utilizes a computer to maintain a variety of records, enters and updates data.

 Personal Assistant:

- Deputising for the Director  and delegating work to others with the Director's consent;

- Devising and maintaining office systems, including data management and filing;

- Arranging travel and accommodation and, occasionally, travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;

- Screening telephone calls, enquiries and requests, and handling them when appropriate;

- Meeting and greeting visitors at all levels of seniority;

- Organising and maintaining diaries and making appointments;

- Deal with incoming email, faxes and post with the Director’s consent;

 - Taking dictation and minutes;

- Carrying out background research and presenting findings;

- Producing documents, briefing papers, reports and presentations;

- Oganising and attending meetings and ensuring the Director is well-prepared for meetings;

- Liaising with clients, suppliers and other staff.

- carrying out specific projects and research;

- responsibility for accounts and budgets;

- taking on some of the director's responsibilities and working more closely with management;